Room Selection 2025 FAQ

Selecting Your Room – How Room Selection Works

Room selection allows students to choose the exact room they will live in for the upcoming academic year.

To participate, students must complete their housing application on the housing portal.

Room selection takes place within the housing portal. After logging in, you can access room selection by clicking the ‘Room Selection’ button on your portal homepage.

Alternatively, you can access room selection through the housing application (via the ‘Housing’ button on your portal homepage). If you have a completed application and you enter the portal via the ‘Housing’ button, you will have an option to jump to the room selection section once you reach the ‘Welcome’ page.

Rounds

Room selection is separated into a series of rounds:

  • LLC Round
  • Campus-Wide Round
  • Open Selection Round

LLC Round

Students who applied, and were approved by the Living Learning Community office, for a space in an LLC will receive their approval notice from the Living Learning Community office and will be able to select their room during the LLC Round.

All other students will participate in either the Campus-Wide Round, or the Open Selection Round.

Campus-Wide Round

Students will receive a timeslot to select during the Campus-Wide Round if they complete their housing application by March 18. Students who do not complete their application by this date will not receive a timeslot and will need to select during the Open Selection Round.

Timeslots

Timeslots are issued in a computer-generated random order. Once issued, timeslots cannot be changed for any reason. Timeslots are distributed over four waves. Timeslots are the date and time that a student can first access the system to select their room. Students will have from their timeslot start until the end of the Campus-Wide Round to select a room.

While every student in the Campus-Wide Round will receive a timeslot, only the group leader can make the selection for a roommate group.

This means that the other members of the group will be able to be assigned to a room, by their group leader, without needing to sign in to the portal and selecting.

Group leadership can be passed between roommate group members as needed.

Waves

Room options are distributed across four waves:

        • Wave 1 opens Monday, March 24 at 9:00 a.m.
        • Wave 2 opens Tuesday, March 25 at 9:00 a.m.
        • Wave 3 opens Wednesday, March 26 at 9:00 a.m.
        • Wave 4 opens Thursday, March 27 at 9:00 a.m.

Each wave contains an even portion of rooms and room type options across all available buildings on campus. This ensures that there is a fair representation of all options offered to every wave.

Students with a timeslot for a wave later in the week are not automatically disadvantaged by not receiving a selection time for the first day.

Room options for each wave are exclusive to the students assigned to that wave. Students will only see the room options for their wave. Waves will remain open throughout the Campus-Wide Round. All waves will close when the Campus-Wide Round closes on Sunday, March 30 at 9:00 p.m.

Each wave contains a set number of students and a set number of rooms. No new rooms will be added to the waves throughout the process. When a location or room type is fully selected, it will no longer display as an option within the room list.

Roommate Groups (Campus-Wide)

Students will see room options that match their roommate group size.

  • Single students can only see single rooms
  • Paired students can only see double rooms
  • 3, 4, or 6 person groups will see the options matching their group’s size.

Modifications can be made to a roommate group as needed throughout room selection.

For instance, if your roommate group is a 4-person group and no 4-person rooms remain available, your group can split and re-group as two separate 2-person groups, allowing you to choose from remaining double options.

Students should discuss with their roommate group their plan for how to make group modifications if needed during selection.

Students must leave their group; they cannot be removed from the group by the group members. Group leaders must pass leadership before they are allowed to leave their group.

Students in a 2-person group where the other member leaves are no longer part of a group. Groups are automatically deleted when the group size reaches one. Students without a current group can create a new group and invite students to join them at any time.

Open Selection Round

The Open Selection Round takes place after the Campus-Wide Round closes. Any remaining available spaces that were not selected during Campus-Wide will be available to students during the Open Selection Round. Please note that the choices during Open Selection are limited and will not represent all room type or location options.

Late applicants who missed the deadline to receive a timeslot will be able to participate in this round, as well as students who were assigned a previous timeslot but did not select a room. The last day to complete a housing application and be included in the Open Selection Round is March 30, 2025.

Open Selection also allows students the ability to choose beds within rooms even if they are not part of a roommate group, or if the roommate group is smaller than the room’s capacity. This means that if you are without a group, you will still have the option to select a bed within a double room.

In these instances, other students who select during Open Selection may choose the remaining space in your room. During this round, the system requires all students to be of the same housing gender. Gender-inclusive assignments are not permitted with partial room selection assignments.

  • Male with Male
  • Female with Female
  • Gender Neutral with Gender Neutral

Roommate Groups (Open Selection)

During the Open Selection round, students will see all room options within their eligibility, regardless of their roommate group size.

Roommate groups are still allowed but they do not function the same way they did in the Campus-Wide round. Students should understand these differences so they are prepared if they are participating in Open Selection:

  • While roommate groups are not necessary to select multi-student rooms, they are encouraged so students can easily select a space together.
  • Students without a roommate can select a double or larger room.
  • If a single student selects a half-space, any eligible student of the same housing gender will be able to select the remaining space within the room. This essentially is a “random roommate”.
  • In the Open Selection round, any member of the group can sign in to select, unlike in Campus-Wide when only the group leader was able to select.
    • Students must assign themselves to a bed and may assign roommate group members to a bed.
    • If you are part of a roommate group and you want to be assigned with your roommate(s), you must select a space for them on the ‘Assign Bed’ page.
      • Otherwise, you will only assign yourself and your roommate will need to log in to select their room on their own.
      • If this happens, it’s possible for another student other than your planned roommate to take that open space.
  • Students with a roommate group can sign in and select only for themselves, such as a single room or half of a double room. Do not assume just because you are part of a roommate group that your group leader will select for you. While they can, they are also able to select only for themselves.
    • Communication is important if you are part of a roommate group. Please discuss a plan with your roommate(s) on how you want to address choosing a space and splitting up (if needed).
    • All students receive a confirmation email after they have been assigned to a room. If you have not received a confirmation email and are not sure if your roommate has already chosen a space for you, you can confirm on the Housing Portal under ‘Assignment Details’.

The following still functions the same in Open Selection as it did in the previous rounds:

  • Modifications can be made to a roommate group as needed throughout room selection.
  • Students should discuss with their roommate group their plan for how to make group modifications if needed during selection.
  • Students must leave their group; they cannot be removed from the group by the group members. Group leaders must pass leadership before they are allowed to leave their group.

Vacancies

Please note that the Housing Office reserves the right to fill all rooms to capacity. If your room assignment has an available space, either from a partial selection during the Open Selection Round, or from a roommate withdrawing from housing, the Housing Office fill your room’s vacancy with another student (with the same housing gender as you).

South Campus Apartment Layouts:

Bed assignments for south campus apartments are assigned specific bedrooms with specific keys upon check-in.

2-Bedroom townhouse apartment floorplans (Chinook, Farm Acre, Lambreth, Small, & Winding Ridge):

    • Bed 1 is the back bedroom; Bed 2 is the front bedroom.

Slocum Heights 2-bedroom apartments:

    • As you enter the hallway, Bed 1 is the bedroom to the left; Bed 2 is the bedroom on the right.

3-bedroom apartments:

    • Bed 1 is the back bedroom; Bed 2 is the front left bedroom; Bed 3 is the front right bedroom.