Graduate Terms and Conditions

Syracuse University

Office of Housing, Meal Plan, and I.D. Card Services
Office of Student Living

Terms and Conditions of Graduate Housing 2020-21

      1. Introduction
        These are the terms and conditions for occupying student housing at Syracuse University (“Terms”). They are an inseparable part of the electronic application for student housing. Upon submission and acceptance of the housing application, these terms and conditions become enforceable. Syracuse University requires students to reside in University housing during their first two years of enrollment at the University regardless of class standing. Notwithstanding the foregoing, transfer students are not required to reside in University housing but are encouraged to apply for housing, and housing will be assigned to transfer students at the University’s discretion if it is determined that space is available. Students will be financially responsible for the cost of University housing attributable to the mandatory periods even if they fail to occupy University housing as required by University policy. Similarly, students who elect to live in University housing for a given academic year by participating in the University’s room selection process will be financially responsible for the cost of University housing for that academic year if they fail to occupy the housing. Students not required to live in University housing may do so if they desire, with the consent of the University, provided space is available. Students who elect or are required to live in Syracuse University student housing are obligated to comply with these Terms for the period set forth in item 4. All students occupying student housing are required to adhere to the Code of Student Conduct published in the Student Handbook and the Residential Living Standards, Community Standards and Residential Policies established by the Office of Student Living. To the extent any of those standards and policies conflict with the terms and conditions of these Terms, these Terms shall be deemed to govern. All students and guests shall comply with these Terms. Except as provided herein, a violation of any provision of these Terms shall be considered a substantial violation of the Terms and shall constitute sufficient grounds for removal or relocation to another housing unit.
      2. Definitions
        The following terms shall have the meanings set forth when used in these Terms:

        1. ‘‘The University’’ shall mean Syracuse University.
        2. ‘‘The student’’ shall mean the student at the University occupying the
          student housing unit upon the terms and conditions of these Terms. It
          shall also include, when the context requires, any other person signing the
          application for housing as being financially responsible for paying housing
          charges.
        3. ‘‘Student housing’’ shall mean student housing at the University
          designated by it for occupancy by students.
      3. Eligibility For Student Housing
        The University reserves the right in its sole discretion to determine who shall
        be eligible for student housing. The following are minimum requirements, but
        the University may establish other requirements from time to time:

        1.  No person shall be admitted to student housing unless that person is an
          graduate student at the University who meets the requirement set
          forth in this section.
        2. Graduate students must be registered for at least 9 credits per
          semester.
        3. Graduate students must be at least 16 years of age upon checking into the residence hall.
      4. Duration of Occupancy
        Regardless of class standing, or how many semesters the student has resided in University housing, housing assignments are for the full academic year, both fall and spring semesters. Room charges are billed by the semester. The term of occupancy and financial obligation is from August to May. Students who select housing and are registered will be financially responsible for the occupancy term if notice of cancellation is not received by the following date: May 1, returning students who select housing during the spring room selection process; July 1, housing applicants other than those students assigned during the spring room selection process; January 1, housing applicants for the spring semester only. The housing unit shall be available for occupancy 24 hours prior to the first day of registration for the normal graduate semester and shall be vacated not later than:
        (i)24 hours after the student’s last regularly scheduled final exam for the semester or
        (ii)the end of the graduate exam periods for the year, whichever occurs first.
        Occupancy of provisional housing for additional periods accommodating longer academic years in some colleges shall be at additional pro-rated rates. Should the student not obtain a key and occupy the housing unit assigned by the first day of classes of each semester, or provide notice of late arrival, the University may terminate the student’s housing assignment by written notice and assign the housing unit to another student. In such event the student shall remain financially responsible for the housing charge to the extent provided in these Terms . The University reserves the right to partially or fully restrict access to residential facilities in the event the University determines, in its sole discretion, that occupancy presents a risk to health or safety. Access restrictions under this provision do not create a right to any partial or full refund. Refunds are governed by the Tuition, Fees, and Related Policies Bulletin.
      5. Housing Charges
        All housing charges are established each year by the University and are
        uniform based upon the type of housing and the term of occupancy. Housing
        charges shall be determined by the University prior to the beginning of
        the occupancy term and published in its bulletin or other schedule of fees
        and charges and upon publication shall be effective for purposes of these Terms.
      6. Payment of Housing Charges
        Housing charges must be paid to the Syracuse University bursar’s office
        upon receipt of the bill.
      7. Utilities
        The University shall furnish at no additional cost all heat, light, and water
        reasonably required for the housing unit occupied by the student. Such
        utilities shall be furnished in accordance with the existing design of the
        housing unit or building occupied by the student and shall be subject to
        load limits and availability. The University may charge the student for
        any extraordinary or unreasonable use of utilities. The student shall not
        tamper with temperature sensors. The University shall not be liable for any
        interruption of utility service unless such interruption is caused by its gross
        negligence.
      8. Use of Premises
        1. Recreational and Athletic Equipment.  The use of recreational and athletic equipment is permitted in designated areas of building.  The use of recreational and athletic equipment in hallways is prohibited.
        2. Residence Purposes Only. The student shall use the housing unit only as a residence for himself or herself. The living space may not be used for business purposes.
        3. Maintenance and Repairs. The University shall be responsible for all
          maintenance and repair of the housing unit and its furniture and equipment.
          The student shall not attempt to perform such maintenance or repairs,
          but shall notify the University’s Facilities Services Office of the need for maintenance
          or repairs. The University will inspect residential units for pest control
          purposes, and will provide treatment as necessary.
        4. Right of Entry. The University reserves the right to enter the housing
          unit from time to time at reasonable hours for reasonable purposes and
          not an excessive number of times to inspect the housing unit or perform
          repairs and maintenance. The University shall endeavor to give advance
          notice to the student of the proposed entry, but such notice is not
          required and is specifically waived where emergency or other conditions,
          including safety and security conditions, prevent the giving of notice or
          make it impracticable. The student shall not interfere in any way with the
          University’s right of entry under this subparagraph.
        5. Notice of Safety Inspection. The New York State Office of Fire
          Prevention and Control (OFPC) inspect annually all residential facilities,
          including randomly selected student living spaces. The OFPC is able to levy
          fines for all violations that are identified and not corrected. Students will be
          notified in writing of violations found and provided a minimum of 30 days
          to correct the violation. Payments of fines for uncorrected violations within
          student living spaces are the responsibility of the student(s).
        6. Furniture. Furniture supplied by the University shall be maintained in its
          proper location. The student may rearrange the furniture within the housing
          unit but may not disassemble it, exchange it with other students, or move
          it to other locations. Furnishings shall not block windows, doors, or heating
          units. Furniture shall not be placed on top of other furniture. Furniture shall
          only be used for its intended purposes. No furniture shall be taken from
          lounges or other common areas and placed in a student’s private area of
          residence or moved to any other location. University furnishings are not to
          be used outside the housing unit.
        7. Elevated Beds. The University recommends the use of University-supplied
          furniture and mattresses and does not endorse the use of student-constructed
          bunk beds or other elevated beds (lofts) in campus residences.
          In the event of use of such beds, students do so at their own risk. Elevated
          beds must not exceed 5 feet, 6 inches from the floor, must be 3 feet from
          windows, be at least 18 inches from sprinkler heads, and may not be
          more than 48 inches wide. The University retains the right to order the
          dismantling, or prohibit the use, of any elevated bed. The University does not
          assume any obligation to inspect or approve elevated beds constructed or
          installed by students. The failure to prohibit the use of any such bed is not to
          be construed as approval.
        8. Air Conditioning, Refrigerators, and Other Appliances.No air conditioning or other heating or cooling equipment or apparatus shall be added to or utilized in the housing unit. However, students requiring air conditioning for medical reasons may request special permission. Such student may submit, in advance of occupancy, a Health Care Provider form explaining the nature of the disability. Permission is subject to confirmation of the medical need by the University’s Office of Disability Services. Refrigerators, less than 5 cubic feet, may be used in student rooms. Space heaters, lava lamps, halogen lamps, and multi-headed lamps are prohibited and subject to immediate confiscation and disposal. The student shall be responsible for paying all costs and making necessary arrangements for the property to be removed from the University’s premises. The use of extension cords is prohibited in all University Housing facilities including the South Campus apartments. The use of a UL- listed grounded power strip with a built-in fuse or circuit breaker is permitted. “Daisy chaining” or plugging two or more power strips into one another is prohibited. Extension cords will be confiscated and not returned.
        9. Keys. Residence hall and apartment keys are issued by the University to
          the assigned student upon checking into the residence facility. Issued keys
          are for the express use by the assigned student and may not be given or
          loaned to another individual. In the event that a student loses or misplaces
          a residence hall or apartment key, that student shall be responsible for
          the reasonable and actual cost of both parts and labor associated with
          replacement of the locking cylinder and new keys for the unit. Replacement
          keys shall be obtained only from the University. Keys may not be duplicated
          by the student. The student may be charged a reasonable fee when the
          University is required to unlock a door for a student who has lost or
          misplaced a key or is otherwise locked out of his or her room. Keys must be
          surrendered at check out. Keys received after check out will not be accepted.
        10. Storage of Personal Belongings. No personal belongings are to be
          stored in the parking lots or premises surrounding student housing or in
          any of the common areas of such housing. All personal belongings are to be
          stored in the student’s housing unit or such other place as may be designated
          by the University from time to time. No flammable substances, including
          motorcycles and motors, shall be stored or used on the premises. Storage
          of personal belongings in student housing other than during the occupancy
          term is not permitted.
        11. Pets. Fish are permitted in tanks, not to exceed one 10 gallon tank per
          student. Other than fish, no pets or animals of any kind are permitted in any
          student housing or surrounding University property whatsoever under any
          circumstances, except service animals for persons with physical disabilities
          may be permitted upon written approval from the Office of Disability
          Services.
        12. Guests. The University will permit registered guests to stay overnight in
          student housing for periods not exceeding three consecutive days, subject
          to consent by all authorized roommates. Students are directed to the Office
          of Student Living (orl.syr.edu) for policy information and to register an
          overnight guest. If the University terminates its permission for any reason,
          guests must vacate immediately. The student resident is responsible for the
          conduct of guests and may be held financially and/or judicially responsible
          for guests who remain in University housing for more than three consecutive
          days and/or for any damage or misconduct caused by guests.
        13. Smoking. Smoking, including the use of e-cigarettes and vapes, is not
          permitted in any University residence hall or apartment. The University is a
          smoke/tobacco free campus.
        14. Other Rules and Regulations. The living and study conditions at an
          educational institution are unique and must be adjusted from time to time
          for the mutual benefit of the University and all of its students. Therefore,
          the University may impose, and the student shall abide by, other and
          further rules and regulations for the conduct of students occupying student
          housing at the University. Such rules and regulations shall be published and
          made generally available by the University from time to time. They shall be
          enforceable upon the student upon publication and without further notice.
      9. Special Provisions—South Campus Apartment Housing
        The following provisions relate only to student apartment housing located
        on the University’s South Campus:

        1. Duty to Pay Housing Charges. Each student shall be responsible for
          paying the housing charges due for the term of occupancy based upon the
          number of students occupying the housing unit.
        2. Cooking or Electrical Devices. Other than devices furnished by the
          University, no cooking devices (including, but not limited to, charcoal grills;
          gas, butane, or propane grills or stoves and their fuel; and other similar
          devices) shall be permitted or fuel stored in or around the housing unit, on
          any balcony or porch, or in any other place constituting a fire hazard. Electric
          freezers, washers, clothes dryers, air conditioners, dishwashers, roasting
          ovens, and other major appliances are also prohibited. A microwave oven is
          permitted if it is the single appliance in use on the circuit and is rated at 1000
          watts or less.
        3. Trash Disposal. All trash, rubbish, and recyclables are to be disposed of
          in the facilities provided by, and the manner prescribed by, the University. No
          other garbage cans or other disposal facilities may be utilized. The student
          shall not prevent or hinder access of University personnel and vehicles to the
          trash disposal facilities. Any trash, rubbish, and recyclables not disposed of
          properly may result in a disposal fee.
        4. Porches and Stairways. Porches and stairways must be kept free of
          any obstruction to normal approach to the housing units. The use and/or
          storage of personal belongings, upholstered furniture, or University supplied
          furnishings on porches, stairways, and under stairways is prohibited, except
          for approved outdoor furniture which may be used on front porches as
          weather permits. Improperly stored items may be removed without prior
          notice and disposed of following the University’s abandoned property
          procedures.
        5. Waterbeds. Waterbeds are prohibited. However, students requiring
          a waterbed for medical reasons may request special permission. Students
          may submit, in advance of occupancy, a Provider Verification form explaining the nature
          of the disability. Permission is subject to confirmation of the medical need
          by the University’s Office of Disability Services. Approved waterbeds are
          permitted in ground floor, three-bedroom apartments only.
        6. Pools and/or Hot Tubs. Pools and/or hot tubs are prohibited within the
          housing unit, parking lot, sidewalk, or lawn surrounding University facilities.
      10. Room Assignments
        Room assignments shall be made by the University in its sole discretion. Advance
        notification of roommate assignments may not always be possible. The use of room
        selection, preference, seniority, or time priority systems for making such assignments
        may be changed or limited in its sole discretion. Only individuals of the same gender
        are assigned as room or apartment-mates in student housing. During the room selection
        process only, a limited opportunity to select a gender inclusive room exists for returning
        students participating in the process. The University shall reasonably cooperate with
        students desiring a change in room assignments. Any student desiring a change shall apply
        to the housing office and comply with its prescribed procedures. Failure to comply with
        the housing office’s prescribed procedures may result in disciplinary proceedings and/or
        administrative fines. The student shall pay upon the University’s request any increase
        in housing charges for the new room assignment, including increases that are incurred
        by the student as a result of University conduct action. The University reserves the
        right to assign occupants to different University housing in the event of a re-designation
        of housing unit category, or substantial conflict with other community members or due
        to concerns for health or safety. The University also reserves the right to assign
        occupants to other units in comparable student housing in order to make optimum use
        of space. At any point in the academic year, residents of rooms or apartments that are
        not occupied at capacity may be required to relocate to comparable space in another
        housing unit. Upon any change in the number of students occupying the housing unit,
        the housing charges payable by each student shall be adjusted as of the date of the
        change based on the University’s prevailing housing rates, including South Campus
        apartments occupied by three or four when occupancy decreases. Any additional housing
        charges due to the University shall be paid upon the University’s giving of a notice
        setting forth the amount due, and the University shall promptly pay any refunds due
        to the student(s).
      11. Meal Plans
        Graduate students are eligible to select any meal plan option while residing in a
        South Campus apartment. Meal plans entitle the student to enter a dining center
        once during the hours scheduled for a meal.
        In addition, each meal plan includes a SUpercard FOOD cash account that
        can be used on an a-la-carte basis in designated cash dining operations
        and University vending machines. The student’s valid SU I.D. card allows
        entry into the dining centers for those on a meal plan. These cards are
        not transferable. Lost or stolen cards should be reported to the Office of
        Housing, Meal Plan, and I.D. Card Services or the Department of Public
        Safety as soon as possible. There is no reimbursement nor replacement of
        unused, lost, or stolen portions of a meal plan. Appropriate changes in meal
        plans may be made during the first two weeks of classes each semester.
        Purchases of SUpercard FOOD amounts may be cancelled within three
        business days. With the exception of academic vacation periods, meals
        are served from the first day of the week of class registration through the
        last day of the undergraduate examination period for the fall and spring
        semesters. New York sales tax may be applicable and added to the amount
        of any University fee and charged in accordance with applicable law.
      12. Personal Injury and Personal Property
        The University shall not be liable for any personal injury sustained by
        students or guests in or about student housing units or for any loss or
        damage to the personal belongings of students or guests occupying student
        housing units, whether caused by or resulting from fire, explosion, theft,
        vandalism, unlawful entry, falling plaster, steam, electricity, gas, water, the
        elements, the acts of other persons and/or other students, or any other cause
        whatsoever, unless the injury, loss, or damage is due to the negligence of
        the University or its employees. The University recommends that personal
        belongings be insured by the student under an appropriate insurance policy.
        Any personal belongings left behind by a student following termination
        of occupancy for any reason may be disposed of by the University at its
        discretion without any responsibility to account for any property it may sell
        or otherwise dispose of.
      13. Suspension or Termination of Occupancy
        1. Immediate Notice. Upon written notice, the University may
          immediately suspend or terminate the occupancy of a student if necessary to enforce the terms of an interim suspension, suspension, expulsion, or enforced medical withdrawal from the University or student housing.
        2. Leave of Absence. Upon filing a medical leave of absence or other
          voluntary leave of absence with the University, the University may suspend or terminate the student’s occupancy.
        3. Three Days’ Notice. Upon three (3) days’ written notice, the University
          may terminate the occupancy of the student upon the occurrence of any of
          the following:

          1. Failure to pay housing charges in full when due;
          2. Failure to comply with any other substantial term or condition of this
            agreement or of any University rule or regulation whether or not contained
            or referred to in this Agreement, including but not limited to failure to comply
            with any requirement of paragraph 3 “Eligibility for Student Housing’;
            paragraph 8 “Use of Premises”; paragraph 9 “Special Provisions – North
            Campus/Skyhall Residence Hall Housing”; paragraph 8 ”Special Provisions
            – South Campus Apartment Housing”; or paragraph 17 “Withdrawal from
            Student Housing.”
        4. Fifteen Days’ Notice. Upon fifteen (15) days’ written notice, the
          University may terminate the occupancy of the student if the housing unit is
          closed or sold by the University.
        5. Thirty Days’ Notice. Upon thirty (30) days’ written notice, the
          University may terminate occupancy of the student and relocate the student
          in order to renovate housing.
        6. Refunds. Housing charges and refunds, if any, are governed by
          the terms set forth in the University’s Tuition, Fees, and Related Policies Bulletin.
      14. Vacating the Premises
        Upon termination of the right of occupancy, whether by expiration of the
        occupancy term or otherwise, the student shall immediately vacate the
        housing unit, remove all personal belongings and deliver possession to
        the University. If the student fails to do so, the University shall have the
        right to immediately re-enter the housing unit and remove all personal
        belongings therein, without liability for trespass and without liability for any
        loss or damage caused by re-entry and/or removal. Additional charges for
        occupancy may be assessed. The student shall deliver all keys to the housing
        unit within 24 hours of departure. Failure to return all keys may result in
        an additional charge for the reasonable and actual cost of both parts and
        labor associated with changing locks. A student shall leave the housing unit
        in a clean and orderly condition, which includes the removal of all trash,
        and at South Campus, the cleaning of all appliances. Failure to leave the
        housing unit in a clean and orderly condition will result in a charge for excess
        cleaning.
      15. Notices
        Except as may be otherwise set forth in this Agreement, all notices to
        students shall be deemed sufficiently given if in writing and either:

        1. mailed to the last known address of the recipient of the notice, such notice to be effective when placed in the United States mail in a properly addressed envelope with sufficient postage, or
        2. delivered personally to the student or any other occupant of the student’s housing unit over the age of 17, or
        3. placed in the student’s mailbox at the student’s housing unit by an authorized representative of the University, or
        4. sent to the student’s University e-mail address in accordance with University policy governing official communications.

        Notices to the University shall be in writing and delivered to the housing office.

      16. Responsibility for Damage
        The student shall be personally responsible for any and all damage to the
        housing unit occupied by the student or any University property therein,
        reasonable wear and tear excepted, unless such damage is shown to
        have been caused by the University. The student also shall be personally
        responsible for any and all damage to other housing units resulting from the
        intentional or negligent act or omission of the student or any guest of the
        student. Nails, screws, and adhesives which may cause damage shall not be
        inserted into, or used on the wall or doors of the housing unit or any common
        areas for any reason. Loss of property or damage to common areas may be
        assessed to occupants of the floor or surrounding area. The student shall
        pay on request the amount of any cost, expense, or loss resulting from any
        such damage. Damage to University property may be reason for formal
        disciplinary review.
      17. Withdrawal from Student Housing
        In all cases involving withdrawals from student housing after the occupancy
        term beings, refunds of housing charges, if any, shall be determined and paid in accordance with the University’s Tuition, Fees, and Related Policies Bulletin.
      18. Right of Offset
        In the event that any refund is due to a student, the University reserves the
        right to offset the refund amount against any other amounts owed by the
        student to the University for any reason.
      19. Additional Remedies
        In addition to all other rights and remedies afforded it under these Terms or applicable law, the University may suspend a student
        who fails to perform (or with respect to whom there is a failure to
        perform) the financial obligations of these Terms, may prohibit the
        student from registering (either currently or at any future time)
        and from attending classes, and may withhold grades, transcripts,
        and/or diplomas.
      20. Location of Any Legal Action
        Any student or other person financially responsible with respect to these Terms consents to be subject to the power and authority of the courts of the State of New York. Any legal action for the enforcement of any term
        or provision of these Terms shall be brought in the appropriate court in Onondaga County, New York.
      21. Applicable Codes, Ordinances, and Laws
        The student shall comply and shall cause all guests to comply with all
        applicable codes, ordinances, and laws affecting the University’s student
        housing and the student’s particular housing unit.
      22. No Lease; Restriction on Transfer and Subletting
        These Terms and the right of occupancy granted by it are a license
        to occupy space and are not a lease, do not create or constitute an
        interest or right in real property, and may be terminated as provided
        herein. The right of occupancy may not be transferred by the student,
        by operation of law or otherwise, without the prior written consent of
        the University. The student may not assign or sublet his or her right of
        occupancy created by these Terms. Any attempt or purported
        assignment or subletting arrangement in violation of the foregoing
        is void.
      23. Waivers
        The University may exercise all of its rights under these Terms either
        separately or together. Any exercise or failure to exercise a right or remedy
        under these Terms or under applicable law shall not be considered a
        waiver of any other right or remedy or of the right to exercise that or any
        other right or remedy in the future. No waiver shall be enforceable against
        the University unless in writing and signed by a duly authorized officer.
      24. Changes
        Any change or modification of these Terms must be in writing and signed
        by a duly authorized officer of the University in order to be
        effective as against the University.
      25. Force Majeure
        The University shall not be liable or responsible for any delay or failure
        hereunder, including without limitation making housing and utilities available if such delays or failures are the result of any happenings or events which could not reasonably be avoided, including without limitation, acts of nature, fire, flood, natural disaster, health and/or safety emergency, epidemic, loss of electricity or power, riots, war, or terrorist attack (or threat thereof).

      Office of Housing, Meal Plan, and I.D. Card Services
      Office of Student Living
      April 2020