Graduate Terms and Conditions

Syracuse University

Office of Housing, Meal Plan, and I.D. Card Services
Office of Student Living

Terms and Conditions of Graduate Housing 2019-20

  1. Introduction
    These are the terms and conditions for occupying student housing at Syracuse University. They are an inseparable part of the electronic application for student housing. When the application is accepted by the University, these terms and conditions shall be enforceable against it and against the student and other financially responsible person signing the application. Syracuse University requires students to reside in University housing during their first two years of enrollment at the University regardless of class standing. Notwithstanding the foregoing, transfer students are not required to reside in University housing but are encouraged to apply for housing, and housing will be assigned to transfer students at the University’s discretion if it is determined that space is available. Students will be financially responsible for the cost of University housing attributable to the mandatory periods even if they fail to occupy University housing as required by University policy. Similarly, students who elect to live in University housing for a given academic year by participating in the University’s room selection process will be financially responsible for the cost of University housing for that academic year if they fail to occupy the housing. Students not required to live in University housing may do so if they desire, with the consent of the University, provided space is available. Students who elect or are required to live in Syracuse University student housing are obligated to the terms of this Agreement for the period set forth in item 4. All students occupying student housing are required to adhere to the Code of Student Conduct published in the Student Handbook and the Residence and Departmental Community Standards as established by the Office of Student Living. All students and guests shall comply with this Agreement. Except as provided herein, a violation of any provision of this Agreement shall be considered a substantial violation of the Agreement and shall constitute sufficient grounds for removal or relocation to another housing unit.
  2. Definitions
    The following terms shall have the meanings set forth when used in this

    1. ‘‘The University’’ shall mean Syracuse University.
    2. ‘‘The student’’ shall mean the student at the University occupying the
      student housing unit upon the terms and conditions of this Agreement. It
      shall also include, when the context requires, any other person signing the
      application for housing as being financially responsible for paying housing
    3. ‘‘Student housing’’ shall mean student housing at the University
      designated by it for occupancy by students.
  3. Eligibility For Student Housing
    The University reserves the right in its sole discretion to determine who shall
    be eligible for student housing. The following are minimum requirements, but
    the University may establish other requirements from time to time:

    1. No person shall be admitted to student housing unless that person is an
      graduate student at the University who meets the requirement set
      forth in paragraph 3 (b) of this Agreement.
    2. Graduate students must be registered for at least 9 credits per
    3. Graduate students must be at least 16 years of age upon checking into the residence hall.
  4. Duration of Occupancy
    Regardless of class standing, or how many semesters the student has resided in University housing, housing agreements are for the full academic year, both fall and spring semesters. Room charges are billed by the semester. The term of occupancy and financial obligation is from August to May. Students who select housing and are registered will be financially responsible for the occupancy term if notice of cancellation is not received by the following date: May 1, returning students who select housing during the spring room selection process; July 1, housing applicants other than those students assigned during the spring room selection process; January 1, housing applicants for the spring semester only. The housing unit shall be available for occupancy 24 hours prior to the first day of registration for the normal graduate semester and shall be vacated not later than:
    (i)24 hours after the student’s last regularly scheduled final exam for the semester or
    (ii)the end of the graduate  exam periods for the year, whichever occurs first.
    Occupancy of provisional housing for additional periods accommodating longer academic years in some colleges shall be at additional pro-rated rates.  Should the student not obtain a key and occupy the housing unit assigned by the first day of classes of each semester, or provide notice of late arrival, the University may terminate this Agreement by written notice and assign the housing unit to another student. In such event the student shall remain financially responsible for the housing charge to the extent provided in this Agreement (including, without limitation, paragraph 1 above) are minimum requirements, but the University may establish other requirements from time to time.
  5. Housing Charges
    All housing charges are established each year by the University and are
    uniform based upon the type of housing and the term of occupancy. Housing
    charges shall be determined by the University prior to the beginning of
    the occupancy term and published in its bulletin or other schedule of fees
    and charges and upon publication shall be effective for purposes of this
  6. Payment of Housing Charges
    Housing charges must be paid to the Syracuse University bursar’s office
    upon receipt of the bill.
  7. Utilities
    The University shall furnish at no additional cost all heat, light, and water
    reasonably required for the housing unit occupied by the student. Such
    utilities shall be furnished in accordance with the existing design of the
    housing unit or building occupied by the student and shall be subject to
    load limits and availability. The University may charge the student for
    any extraordinary or unreasonable use of utilities. The student shall not
    tamper with temperature sensors. The University shall not be liable for any
    interruption of utility service unless such interruption is caused by its gross
  8. Use of Premises
    1. Recreational and Athletic Equipment.  The use of recreational and athletic equipment is permitted in designated areas of building.  The use of recreational and athletic equipment in hallways is prohibited.
    2. Residence Purposes Only. The student shall use the housing unit only as a residence for himself or herself. The living space may not be used for business purposes.
    3. Maintenance and Repairs. The University shall be responsible for all
      maintenance and repair of the housing unit and its furniture and equipment.
      The student shall not attempt to perform such maintenance or repairs,
      but shall notify the University’s Facilities Services Office of the need for maintenance
      or repairs. The University will inspect residential units for pest control
      purposes, and will provide treatment as necessary.
    4. Right of Entry. The University reserves the right to enter the housing
      unit from time to time at reasonable hours for reasonable purposes and
      not an excessive number of times to inspect the housing unit or perform
      repairs and maintenance. The University shall endeavor to give advance
      notice to the student of the proposed entry, but such notice is not
      required and is specifically waived where emergency or other conditions,
      including safety and security conditions, prevent the giving of notice or
      make it impracticable. The student shall not interfere in any way with the
      University’s right of entry under this subparagraph.
    5. Notice of Safety Inspection. The New York State Office of Fire
      Prevention and Control (OFPC) inspect annually all residential facilities,
      including randomly selected student living spaces. The OFPC is able to levy
      fines for all violations that are identified and not corrected. Students will be
      notified in writing of violations found and provided a minimum of 30 days
      to correct the violation. Payments of fines for uncorrected violations within
      student living spaces are the responsibility of the student(s).
    6. Furniture. Furniture supplied by the University shall be maintained in its
      proper location. The student may rearrange the furniture within the housing
      unit but may not disassemble it, exchange it with other students, or move
      it to other locations. Furnishings shall not block windows, doors, or heating
      units. Furniture shall not be placed on top of other furniture. Furniture shall
      only be used for its intended purposes. No furniture shall be taken from
      lounges or other common areas and placed in a student’s private area of
      residence or moved to any other location. University furnishings are not to
      be used outside the housing unit.
    7. Elevated Beds. The University recommends the use of University-supplied
      furniture and mattresses and does not endorse the use of student-constructed
      bunk beds or other elevated beds (lofts) in campus residences.
      In the event of use of such beds, students do so at their own risk. Elevated
      beds must not exceed 5 feet, 6 inches from the floor, must be 3 feet from
      windows, be at least 18 inches from sprinkler heads, and may not be
      more than 48 inches wide. The University retains the right to order the
      dismantling, or prohibit the use, of any elevated bed. The University does not
      assume any obligation to inspect or approve elevated beds constructed or
      installed by students. The failure to prohibit the use of any such bed is not to
      be construed as approval.
    8. Air Conditioning, Refrigerators, and Other Appliances. No air conditioning or other heating or cooling equipment or apparatus shall be added to or utilized in the housing unit. However, students requiring air conditioning for medical reasons may request special permission. Student may submit, in advance of occupancy, a Provider Verification form explaining the nature of the disability.  Permission is subject to confirmation of the medical need by the University’s Office of Disability Services. Refrigerators, less than 5 cubic feet, may be used in student rooms. Space heaters, lava lamps, halogen lamps, and multi-headed lamps are prohibited and subject to immediate confiscation and disposal. The student shall be responsible for paying all costs and making necessary arrangements for the property to be removed from the University’s premises. The use of extension cords is prohibited in all
      University Housing facilities including the South Campus apartments. The use of a UL- listed grounded power strip with a built-in fuse or circuit breaker is permitted. “Daisy chaining” or plugging two or more power strips into one another is prohibited. Extension cords will be confiscated and not returned.
    9. Keys. Residence hall and apartment keys are issued by the University to
      the assigned student upon checking into the residence facility. Issued keys
      are for the express use by the assigned student and may not be given or
      loaned to another individual. In the event that a student loses or misplaces
      a residence hall or apartment key, that student shall be responsible for
      the reasonable and actual cost of both parts and labor associated with
      replacement of the locking cylinder and new keys for the unit. Replacement
      keys shall be obtained only from the University. Keys may not be duplicated
      by the student. The student may be charged a reasonable fee when the
      University is required to unlock a door for a student who has lost or
      misplaced a key or is otherwise locked out of his or her room. Keys must be
      surrendered at check out.  Keys received after check out will not be accepted.
    10. Storage of Personal Belongings. No personal belongings are to be
      stored in the parking lots or premises surrounding student housing or in
      any of the common areas of such housing. All personal belongings are to be
      stored in the student’s housing unit or such other place as may be designated
      by the University from time to time. No flammable substances, including
      motorcycles and motors, shall be stored or used on the premises. Storage
      of personal belongings in student housing other than during the occupancy
      term is not permitted.
    11. Pets. Fish are permitted in tanks, not to exceed one 10 gallon tank per
      student. Other than fish, no pets or animals of any kind are permitted in any
      student housing or surrounding University property whatsoever under any
      circumstances, except service animals for persons with physical disabilities
      may be permitted upon written approval from the Office of Disability
    12. Guests. The University will permit registered guests to stay overnight in
      student housing for periods not exceeding three consecutive days, subject
      to consent by all authorized roommates. Students are directed to the Office
      of Student Living ( for policy information and to register an
      overnight guest. If the University terminates its permission for any reason,
      guests must vacate immediately. The student resident is responsible for the
      conduct of guests and may be held financially and/or judicially responsible
      for guests who remain in University housing for more than three consecutive
      days and/or for any damage or misconduct caused by guests.
    13. Smoking. Smoking, including the use of e-cigarettes and vapes, is not
      permitted in any University residence hall or apartment. The University is a
      smoke/tobacco free campus.
    14. Other Rules and Regulations. The living and study conditions at an
      educational institution are unique and must be adjusted from time to time
      for the mutual benefit of the University and all of its students. Therefore,
      the University may impose, and the student shall abide by, other and
      further rules and regulations for the conduct of students occupying student
      housing at the University. Such rules and regulations shall be published and
      made generally available by the University from time to time. They shall be
      enforceable upon the student upon publication and without further notice.
  9. Special Provisions—South Campus Apartment Housing
    The following provisions relate only to student apartment housing located
    on the University’s South Campus:

    1. Duty to Pay Housing Charges. Each student shall be responsible for
      paying the housing charges due for the term of occupancy based upon the
      number of students occupying the housing unit.
    2. Cooking or Electrical Devices. Other than devices furnished by the
      University, no cooking devices (including, but not limited to, charcoal grills;
      gas, butane, or propane grills or stoves and their fuel; and other similar
      devices) shall be permitted or fuel stored in or around the housing unit, on
      any balcony or porch, or in any other place constituting a fire hazard. Electric
      freezers, washers, clothes dryers, air conditioners, dishwashers, roasting
      ovens, and other major appliances are also prohibited. A microwave oven is
      permitted if it is the single appliance in use on the circuit and is rated at 1000
      watts or less.
    3. Trash Disposal. All trash, rubbish, and recyclables are to be disposed of
      in the facilities provided by, and the manner prescribed by, the University. No
      other garbage cans or other disposal facilities may be utilized. The student
      shall not prevent or hinder access of University personnel and vehicles to the
      trash disposal facilities. Any trash, rubbish, and recyclables not disposed of
      properly may result in a disposal fee.
    4. Porches and Stairways. Porches and stairways must be kept free of
      any obstruction to normal approach to the housing units. The use and/or
      storage of personal belongings, upholstered furniture, or University supplied
      furnishings on porches, stairways, and under stairways is prohibited, except
      for approved outdoor furniture which may be used on front porches as
      weather permits. Improperly stored items may be removed without prior
      notice and disposed of following the University’s abandoned property
    5. Waterbeds. Waterbeds are prohibited. However, students requiring
      a waterbed for medical reasons may request special permission. Students
      may submit, in advance of occupancy, a Provider Verification form explaining the nature
      of the disability. Permission is subject to confirmation of the medical need
      by the University’s Office of Disability Services. Approved waterbeds are
      permitted in ground floor, three-bedroom apartments only.
    6. Pools and/or Hot Tubs. Pools and/or hot tubs are prohibited within the
      housing unit, parking lot, sidewalk, or lawn surrounding University facilities.
  10. Room Assignments
    Room assignments shall be made by the University in its sole discretion. Advance notification of roommate assignments may not always be possible. The use of room selection, preference, seniority, or time priority systems for making such assignments may be changed or limited in its sole discretion. Only individuals of the same gender are assigned as room or apartment-mates in student housing. During the room selection process only, a limited opportunity to select a gender inclusive room exists for returning students participating in the process. The University shall reasonably cooperate with students desiring a change in room assignments. Any student desiring a change shall apply to the housing office and comply with its prescribed procedures. Failure to comply with the housing office’s prescribed procedures may result in disciplinary proceedings and/or administrative fines. The student shall pay upon the University’s request any increase in housing charges for the new room assignment, including increases that are incurred by the student as a result of University judicial action. The University reserves the right to assign occupants to different University housing in the event of a re-designation of housing unit category, or substantial conflict with other community members. The University also reserves the right to assign occupants to other units in comparable student housing in order to make optimum use of space. At any point in the academic year, residents of rooms or apartments that are not occupied at capacity may be required to relocate to comparable space in another housing unit. Upon any change in the number of students occupying the housing unit, the housing charges payable by each student shall be adjusted as of the date of the change based on the University’s prevailing housing rates, including South Campus apartments occupied by three or four when occupancy decreases. Any additional housing charges due to the University shall be paid upon the University’s giving of a notice setting forth the amount due, and the University shall promptly pay any refunds due to the student(s).
  11. Meal Plans
    Graduate students are eligible to select any meal plan option while residing in a South Campus apartment.  Meal plans entitle the student to enter a dining center once during the hours scheduled for a meal.  In addition, each meal plan includes a SUpercard FOOD cash account that
    can be used on an a-la-carte basis in designated cash dining operations
    and University vending machines. The student’s valid SU I.D. card allows
    entry into the dining centers for those on a meal plan. These cards are
    not transferable. Lost or stolen cards should be reported to the Office of
    Housing, Meal Plan, and I.D. Card Services or the Department of Public
    Safety as soon as possible. There is no reimbursement nor replacement of
    unused, lost, or stolen portions of a meal plan. Appropriate changes in meal
    plans may be made during the first two weeks of classes each semester.
    Purchases of SUpercard FOOD amounts may be cancelled within three
    business days. With the exception of academic vacation periods, meals
    are served from the first day of the week of class registration through the
    last day of the undergraduate examination period for the fall and spring
    semesters. New York sales tax may be applicable and added to the amount
    of any University fee and charged in accordance with applicable law.
  12. Personal Injury and Personal Property
    The University shall not be liable for any personal injury sustained by
    students or guests in or about student housing units or for any loss or
    damage to the personal belongings of students or guests occupying student
    housing units, whether caused by or resulting from fire, explosion, theft,
    vandalism, unlawful entry, falling plaster, steam, electricity, gas, water, the
    elements, the acts of other persons and/or other students, or any other cause
    whatsoever, unless the injury, loss, or damage is due to the negligence of
    the University or its employees. The University recommends that personal
    belongings be insured by the student under an appropriate insurance policy.
    Any personal belongings left behind by a student following termination
    of occupancy for any reason may be disposed of by the University at its
    discretion without any responsibility to account for any property it may sell
    or otherwise dispose of.
  13. Termination of Occupancy
    1. Immediate Notice. Upon written notice from the senior vice president
      of student affairs or his or her designee, the University may immediately
      terminate the occupancy of a student if necessary to enforce the terms of an
      interim suspension, suspension, expulsion, or enforced medical withdrawal
      from the University or student housing.
    2. Leave of Absence. Upon filing a medical leave of absence or other
      voluntary leave of absence with the University, a student’s occupancy shall
    3. Three Days’ Notice. Upon three (3) days’ written notice, the University
      may terminate the occupancy of the student upon the occurrence of any of
      the following:

      1. Failure to pay housing charges in full when due;
      2. Failure to comply with any other substantial term or condition of this
        agreement or of any University rule or regulation whether or not contained
        or referred to in this Agreement, including but not limited to failure to comply
        with any requirement of paragraph 3 “Eligibility for Student Housing’;
        paragraph 8 “Use of Premises”; paragraph 9 “Special Provisions – North
        Campus/Skyhall Residence Hall Housing”; paragraph 8 ”Special Provisions
        – South Campus Apartment Housing”; or paragraph 17 “Withdrawal from
        Student Housing.”
    4. Fifteen Days’ Notice. Upon fifteen (15) days’ written notice, the
      University may terminate the occupancy of the student if the housing unit is
      closed or sold by the University.
    5. Thirty Days’ Notice. Upon thirty (30) days’ written notice, the
      University may terminate occupancy of the student and relocate the student
      in order to renovate housing.
    6. Refunds. The University shall determine, in its sole discretion, whether
      or not a student who is terminated from occupying University housing
      shall be entitled to a refund. In the event a refund is due, it shall be made in
      accordance with the University’s prevailing policy on refunds.
  14. Vacating the Premises
    Upon termination of the right of occupancy, whether by expiration of the
    occupancy term or otherwise, the student shall immediately vacate the
    housing unit, remove all personal belongings and deliver possession to
    the University. If the student fails to do so, the University shall have the
    right to immediately re-enter the housing unit and remove all personal
    belongings therein, without liability for trespass and without liability for any
    loss or damage caused by re-entry and/or removal. Additional charges for
    occupancy may be assessed. The student shall deliver all keys to the housing
    unit within 24 hours of departure. Failure to return all keys may result in
    an additional charge for the reasonable and actual cost of both parts and
    labor associated with changing locks. A student shall leave the housing unit
    in a clean and orderly condition, which includes the removal of all trash,
    and at South Campus, the cleaning of all appliances. Failure to leave the
    housing unit in a clean and orderly condition will result in a charge for excess
  15. Notices
    Except as may be otherwise set forth in this Agreement, all notices to
    students shall be deemed sufficiently given if in writing and either:

    1. mailed to the last known address of the recipient of the notice, such notice to be effective when placed in the United States mail in a properly addressed envelope with sufficient postage, or
    2. delivered personally to the student or any other occupant of the student’s housing unit over the age of 17, or
    3. placed in the student’s mailbox at the student’s housing unit by an authorized representative of the University, or
    4. sent to the student’s University e-mail address in accordance with University policy governing official communications.

    Notices to the University shall be in writing and delivered to the housing office.

  16. Responsibility for Damage
    The student shall be personally responsible for any and all damage to the
    housing unit occupied by the student or any University property therein,
    reasonable wear and tear excepted, unless such damage is shown to
    have been caused by the University. The student also shall be personally
    responsible for any and all damage to other housing units resulting from the
    intentional or negligent act or omission of the student or any guest of the
    student. Nails, screws, and adhesives which may cause damage shall not be
    inserted into, or used on the wall or doors of the housing unit or any common
    areas for any reason. Loss of property or damage to common areas may be
    assessed to occupants of the floor or surrounding area. The student shall
    pay on request the amount of any cost, expense, or loss resulting from any
    such damage. Damage to University property may be reason for formal
    disciplinary review.
  17. Withdrawal from Student Housing
    1. Advance Housing Payment. All students desiring to live in University
      housing shall pay at the time of application an advance payment in the
      amount set by the University. Refund of the advance housing payment is
      governed by the terms set forth in the publication Tuition, Fees, and Related
      Policies, which is published annually.
    2. Withdrawal from Housing—General. In all cases involving withdrawals
      from student housing after the occupancy term begins, refunds of charges
      for the housing unit shall be made only to students who have been
      approved by the University. For students leaving student housing who
      are also withdrawing from the University entirely, whether voluntarily or
      involuntarily other than as set forth below, refunds of housing charges shall
      be made in accordance with the University’s tuition and fees bulletin. For
      students leaving student housing who are not also withdrawing from the
      University entirely, refunds of housing charges shall be made in accordance
      with the University’s tuition and fees bulletin only if the departure from the
      housing unit is with the University’s consent; in all other cases, no refund of
      charges will be made.
    3. Withdrawal from Student Housing. As to all students leaving student
      housing who are not also withdrawing from the University, in no event shall
      any refund of the housing charge be made unless and until the housing unit is
      occupied by a student not occupying University student housing at the time
      of the departure of the first occupant of the unit (in which event a refund
      pro-rated to the date of occupancy by the new occupant may be made by
      the University in its sole, unfettered discretion). Any student who is expelled
      from the University or is unable to continue in attendance at the University
      due to injury shall receive a refund of the housing charge pro-rated to the
      date the student departs from University housing. Notwithstanding any
      of the preceding, the University may, in its sole, unfettered discretion,
      permit students to withdraw from housing at any time. If such permission is
      obtained, the student will be responsible for the payment of housing charges
      only to the date of withdrawal and subsequent removal of belongings.
    4. Payment of Refunds. Refunds to withdrawing students of any housing
      charge shall be made only to those who meet all the requirements of this
      paragraph. All refunds authorized under this paragraph shall be made in
      accordance with the University’s then prevailing policy on refunds, with any
      such refunds to be paid upon request to the bursar’s office within 30 days
      after the time of withdrawal.
  18. Right of Offset
    In the event that any refund is due to a student, the University reserves the
    right to offset the refund amount against any other amounts owed by the
    student to the University for any reason.
  19. Additional Remedies
    In addition to all other rights and remedies afforded it under this
    Agreement or applicable law, the University may suspend a student
    who fails to perform (or with respect to whom there is a failure to
    perform) the financial obligations of this Agreement, may prohibit the
    student from registering (either currently or at any future time)
    and from attending classes, and may withhold grades, transcripts,
    and/or diplomas.
  20. Location of Any Legal Action
    Any student or other person financially responsible with respect to the
    Agreement consents to be subject to the power and authority of the courts
    of the State of New York. Any legal action for the enforcement of any term
    or provision of this Agreement shall be brought in the appropriate court in
    Onondaga County, New York.
  21. Applicable Codes, Ordinances, and Laws
    The student shall comply and shall cause all guests to comply with all
    applicable codes, ordinances, and laws affecting the University’s student
    housing and the student’s particular housing unit.
  22. No Lease; Restriction on Transfer and Subletting
    This Agreement and the right of occupancy granted by it are a license
    to occupy space and are not a lease, do not create or constitute an
    interest or right in real property, and may be terminated as provided
    herein. The right of occupancy may not be transferred by the student,
    by operation of law or otherwise, without the prior written consent of
    the University. The student may not assign or sublet his or her right of
    occupancy created by this Agreement. Any attempt or purported
    assignment or subletting arrangement in violation of the foregoing
    is void.
  23. Waivers
    The University may exercise all of its rights under this Agreement either
    separately or together. Any exercise or failure to exercise a right or remedy
    under this Agreement or under applicable law shall not be considered a
    waiver of any other right or remedy or of the right to exercise that or any
    other right or remedy in the future. No waiver shall be enforceable against
    the University unless in writing and signed by a duly authorized officer.
  24. Changes
    Any change or modification of this Agreement must be in writing and signed
    by a duly authorized officer of the University and the student in order to be
  25. Force Majeure
    The University shall not be liable or responsible for any delay or failure
    hereunder, including without limitation making housing and utilities available
    if such delays or failures are the result of any happenings or events which
    could not reasonably be avoided, including without limitation, Acts of
    Nature, fire, flood, natural disaster, epidemic, loss of electricity or power,
    riots, war, or terrorist attack (or threat thereof).


Office of Housing, Meal Plan, and I.D. Card Services
Office of Student Living
April 2019